There’s no doubt that Microsoft Teams is a powerful communications tool. But what about security? Can you safely share sensitive data through Teams? In this blog post, we’ll take a look at some of the security issues you need to consider when using Teams. We’ll also provide tips for keeping your data safe and secure. Let’s get started!

While convenience and ease of use are appealing factors in business communications, these benefits can quickly be outweighed by security risks. This is why it’s crucial for all employees to receive regular training on how to safely use communication platforms like Teams. This includes setting up safeguards and understanding proper handling of sensitive information. Additionally, ongoing cyber security awareness can ensure that your entire organization remains vigilant against potential threats such as phishing attacks or unauthorized access to accounts. Implementing safeguards and providing comprehensive training can not only protect your company’s confidential information, but also demonstrate a commitment to responsible data management. Ultimately, taking these measures can save your business from potentially costly mishaps and breaches down the line.

Use a Strong Password – Another important step in keeping your information safe is to use a strong password. A strong password is one that is at least eight characters long and includes a mix of upper and lowercase letters, numbers, and symbols. Avoid using easily guessed passwords such as your birthdate or your pet’s name.

Enable Two-Factor Authentication – Two-factor authentication (2FA) is an additional layer of security that can be used to protect your account. With 2FA enabled, you will be required to enter a code from your mobile device in addition to your password when logging into your account. This makes it more difficult for someone to gain access to your account even if they know your password.

Be Careful with Sensitive Information – When sharing sensitive information, such as credit card numbers or social security numbers, be sure to do so using a secure method such as encrypted email or secure file sharing. Avoid sending sensitive information via unsecured methods such as regular email or instant messaging.

Watch Out for Scams – Be on the lookout for scams that could put your information at risk. Common scams include phishing emails and fake websites that are designed to steal login credentials or financial information. If you receive an unsolicited email or are directed to a suspicious website, do not enter any information and report the incident to IT immediately.

Follow Safe Computing Practices – In addition to the steps above, there are a number of general safe computing practices that you should follow in order to keep your information safe. These include never sharing your password with anyone, never downloading software from untrustworthy sources, and always logging out of accounts when you are finished using them.

Remember, even a trusted app like Teams is only as safe as the people who use it and the devices it’s installed on. If you need help with cyber security training for your employees or putting the right protections in place for your business, our team of experts can help. Get in touch today to find out more about our services and how we can help you keep your business safe online.