Losing hours through Video Conferencing

Are you losing hours each week setting up video calls?

Are you considering using video conferencing for your small or medium business? If so, it’s important to be aware of the time commitment required from team members. In a recent study, we found that on average, employees could lose a full-time working week setting up and using video conferencing tools. That’s why it’s crucial to have a plan in place before rolling out video conferencing in your business.

Almost a third of people said they didn’t have the right tools for the job, and 23% even said they felt excluded from remote meetings thanks to inadequate tech. That means poor microphones that don’t play ball, jittery webcams that interfere with communication, or the wrong choice of video calling software. All that makes meetings harder to set up and causes them to take longer than they should.

Despite this, businesses that offer remote and hybrid working are reaping the rewards in many other areas, including staff engagement and performance. The key is to provide employees with the right video software and equipment so they can participate fully in remote meetings. With the right tools, employees can feel included and engaged, leading to better performance overall.

To help you get started, we’ve put together some tips on how to make the most of this communication tool.

Use a High-Quality Webcam – If you want to ensure that you look your best on a video call, it’s important to use a high-quality webcam. There are a number of webcams on the market that can provide you with clear, HD video, so do some research to find one that will work well for you. Additionally, make sure that your webcam is positioned correctly so that your face is well-lit and in focus.

Invest in Good Headphones – Another way to improve your video call experience is to invest in a good pair of headphones. Headphones with a built-in microphone can help to reduce background noise and ensure that your voice is clear on the call. Additionally, using headphones can help to minimize distractions from your surroundings.

Choose the Right Video Calling Platform – There are a number of different video calling platforms available, so it’s important to choose one that will meet your needs. If you’re looking for a simple platform that just allows for basic video and audio calls, Skype or FaceTime might be a good option. However, if you need more features, such as screen sharing or group chat, you might want to consider something like Microsoft Teams or Zoom.

Test Your Equipment Before the Call – Before you jump on a video call, it’s important to test your equipment to make sure everything is working properly. This includes testing your webcam, microphone, and speakers. You should also make sure that your internet connection is strong enough to support a video call. Doing a test run before the actual call will help to ensure that there are no technical issues when you’re trying to connect with others.

Video calls can save you time and improve communication, but only if they’re set up correctly. Our team of experts can help you get the most out of your video calls, so you can focus on what’s important – running your business. Get in touch to see how we can help you.